Important Information For In-Person Event Reimbursements

All the GSO’s can now organize in-person events following Rutgers University’s COVID-19 guidelines. New Brunswick’s Chancellor must explicitly approve the events if the event date is before and/or August 31, 2021. Additionally, please inform the GSA at least 2 weeks in advance of the event date. Per EACS, events occurring after Sep 1st with 25+ attendees must be reviewed by your affiliated departments and GSA before EACS submission (EACS submission required). Plans for events with fewer than 25 attendees must be submitted to the GSA before the event for our records (EACS submission not required). This will be supported by a new submission portal at the launch of our updated website on Sep 1st. The reimbursement procedure will remain the same, with the exception that you include any written approvals and event safety records. For more information about the event’s approval, please visit the Event and Activity Certification System at or contact us at or

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